Please arrive by 2:30 p.m. on the first Sunday of our host week.

Sheets, blankets, mattress covers, and diapers are all stored in the bell tower, in office that’s at the end of the hallway.  The blankets, sheets and mattress cover are stored as complete sets – one set in each plastic zippered bag.  Tent sides, toys, books, lanterns and flashlights are located in the closets in the hallway between the offices and the church hall.

When storing empty boxes, unused equipment, etc.:

OUR STUFF goes back in the closet or bell tower

DAY CENTER STUFF goes near the piano

STEP ONE:

Move tables, chairs, etc.  Put all but two folding tables, and all folding chairs, in storage closet on far wall (near the kitchen).

Set up two long tables (for dinner) near kitchen; put 12-16 non-folding chairs around it.

Stack remaining non-folding chairs against wall by the main entrance wall (where the piano is).

Check that emergency exit (through back room in kitchen) is clear.

STEP TWO:

Throw the following down from the bell tower:

• Bedding sets for the number of guests expected, plus 2 sets (check to see how many sets of children’s sheets we need).  Each bedding set should be in a zippered bag, and includes 2 sheets, 2 blankets and a mattress pad.
• Diaper and wipes, if necessary – store them in the bathroom.

Get the rest of the equipment/supplies from the closet:

• Tent sides
• Box of lanterns (test them to make sure they work), smoke alarms and alarm clock.
• Toys, books, etc. for guests (check guest list to see what we’ll need) -- store them neatly in the living room area.

When van arrives:

After unloading the equipment, review the inventory list with the driver and sign.

STEP THREE:

Set up Tents:

Tent poles arrive on the van.  We use OUR tent sides on the tents.  The tent sides that arrive on the van should be stored under the piano.

Set up tents:

1. Four people; each person grabs a side crossbar where it says “Pull here” (it’s only written on two of the sides).  Shake the bars while stepping backward and the poles will unfold.
2. Attach a smoke detector to the very top of the tent.
3. At each vertical pole, find the silver ball/button – push it to extend the legs to their full height.  Watch out for pinched fingers!
4. Attach the tent sides around the outside with Velcro.
5. Hang a WORKING lantern in each tent.

STEP FOUR

Set up Beds:

Inflatable beds will arrive on the van.  Store unused beds in an empty tent.  REMOVE DAY CENTER MATTRESS COVERS and store them neatly near the piano.

Inflate beds (one for each expected IHN guest, and two extra for overnight hosts).  Unplug from wall after inflated and store cords in bed.  Make beds according to the guest list that’s taped on the tent side (using children’s sheets for the children, when possible).  Make each bed with one blanket, and put one blanket folded at the foot of each bed.  Use OUR mattress covers, sheets and blankets.

Set-up:

1. Plug in the mattress cord directly into an outlet, or use the approved extension power-strip provided by IHN (in Rotation).
2. Press the in-cord “One Touch” button switch to activate the pump and fill the mattress. 
3. Fill to moderately firm, NOT HARD.  Use good judgment.  The pump is made to NOT over-inflate.
4. Unplug mattress cord and insert a twist-tie wire (provided in Rotation).  This is to discourage Guests from plugging in the mattress cord themselves. 
5. Make the bed utilizing the mattress cover.  This will help prevent moisture buildup due to the plastic surface.  The up-side has the fiber surface.
6. Place the mattress directly on the floor, not on top of any object (to avoid puncture).

STEP FIVE

Store all extra IHN Day Center items near/under the piano (neatly).

Store all extra Transfiguration boxes, etc. back up in the closets.  Store 2 extra sets of bedding neatly behind tent near living room area.

Inside tents:

Each tent needs a lantern, and a smoke alarm clipped inside the top of the tent.  Test lanterns to make sure the batteries are working (smoke alarms will have been tested at the Day Center ).

Storage: 

Store blanket bags, boxes, etc. that the equipment and sheets were stored in, and any IHN equipment that belongs to Transfiguration in the closet.

Put any equipment that belongs to the Day Center that WON’T be used this week (tent sides, some lanterns, etc.) on and under the piano.

Thanks for helping!  That was quick, wasn’t it?